Community Association Management
To Manage & Serve
Our suite of management services is thoughtfully designed to address the diverse and complex needs of our clients. With a focus on comprehensive care, we offer a wide array of services that ensure every facet of association management is executed with the highest level of professionalism and efficiency.
Our team of seasoned experts is committed to delivering a seamless experience, managing everything from board meetings to financial oversight with meticulous attention to detail. We pride ourselves on providing a personalized approach to each association, ensuring their unique needs are met with precision and expertise.
Our Services
- Attendance at board meetings and annual member gatherings.
- Preparation and dissemination of all necessary notices, proxies, and ballots for meetings.
- Minute-taking and preparation for the secretary, inclusive of agenda, minutes, financials, reports, and proposals.
- Coordination with the Association’s attorney, C.P.A., insurance agent, and other professionals.
- Enforcement of the Association’s governing documents through regular property inspections.
- Maintenance of Association records and provision of supervised access to homeowners.
- Oversight of Association’s contractors, including validation and review of licenses and insurance.
- Development of work scopes and procurement of competitive bids for maintenance and projects.
- Prompt and responsive assistance to homeowners with Association business.
- Supervision of the sale and rental process for tenants and new owners.
- Creation and execution of an Association orientation for all new residents.
- Maintenance of a rent and lease database, including lease renewals and approvals.
- Upkeep of a current owner database with emergency contact information.
- Collection of all assessments due to the Association and deposit of monies into appropriate accounts.
- Dispatch of collection letters to delinquent accounts and posting of late fees.
- Coordination with the Association attorney for delinquent account management.
- Monitoring and supervision of lien and foreclosure attorney actions.
- Receipt, review, verification, and submission of all invoices, utilities, and contractual services for payment.
- Preparation of checks (with backup data) for Association officer’s signatures, if necessary.
- Compilation of monthly financial reports.
- Maintenance of financial records integrity for the Association C.P.A year-end report and tax returns.
- Drafting of an annual budget for Association review, adjustment, and approval.
- Assistance with the filing of the annual corporate Uniform Business Report with the Florida Secretary of State.
- Supervision of Vendor Activities and coordination of all services.
- (Accounting Services is included with Bookkeeping Contract – Separated contract) Monthly Income and Expense documents.
- Maintenance and expense auditing.
- Bookkeeping (Upon Request).
- Monthly tenant deposit reconciliation.
- Custom lease contract preparation.
- Filing of Proper Notices.
- Coordination, maintenance, and repair services.
- Job completion guarantee.
- 24/7 call center and online emergency response.
- Regular maintenance inspections every 90 days.
- Property Valuation analysis.
- Capital expenditure forecasting and analysis.
- Comprehensive move-in and move-out inspections (with photographic documentation uploaded into reports).
- Prompt response to tenant requests.
- Rental Market Intelligence and Analysis.
- Strategic asset marketing and advertising plan development.
- Property showings conducted by a Licensed Realtor®.
- Exhaustive tenant screening- cost incurred by tenants.
- Tenant and community relationship building and management.
- Efficient rent collection and funds management.
- Monthly direct deposit of rental income.
- Tenant acquisition and placement support: cost equal to 1st month’s rent. (Conducted by a Licensed Realtor®)
Our Commitment
Our unwavering commitment to excellence ensures that we deliver not just services, but solutions that enhance the value and experience of property ownership and management. We pride ourselves on our ability to provide a seamless, integrated approach to management services, tailored to the unique needs of each Association we serve.
Owners Portal
If you are an owner in any of the managed communities by Atlis Property Management, please click on this link to access your profile, or to submit an application.
Tenant Portal
If you are an tenant in any of the managed communities by Atlis Property Management, please click on this link to access your profile or to submit an application.
Vendor Portal
If you are a vendor looking to submit a work order please click on the link below to fill out a work order form. Our office will get back to you within 3 business days.